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Thread: Article: E-Verify begins checking Nebraska Driverís License and ID Cards. By John Fay

  1. #1

    Article: E-Verify begins checking Nebraska Driverís License and ID Cards. By John Fay




    E-Verify begins checking Nebraska Driver's License and ID Cards

    by













    The United States Citizenship and Immigration Services (USCIS) announced that as of February 1, 2015, the E-Verify system now
    checks driverís licenses and ID cards from the state of Nebraska when presented by a new hire for the Form I-9. Nebraska is the
    fifth state to join the

    Records and Information from DMVs for E-Verify (RIDE)

    Program, which was launched in June of 2011 to address issues of identity theft and document fraud in the hiring process. Other
    participating states include Mississippi, Florida, Idaho, and Iowa.






    What does this mean for employers using the E-Verify system? Read-on for a brief history of the program and some tips and tricks
    for ensuring a smooth ďrideĒ on your next E-Verify submission.



    Background



    As employers know all too well, the ultimate goal of E-Verify is to accurately confirm a new hireís work authorization following
    the I-9 process. It sounds simple enough, but in the early years, E-Verify was plagued with database errors and inconsistencies (in
    fact, a TNC rate of 8 to 12% was once considered normal!). Part of this problem was due to the underlying data upon which E-Verify
    relies, including more than 450 million records in SSAís NUMIDENT database and more than 80 million records in various DHS
    immigration databases.



    During the past few years, the USCIS has dramatically improved E-Verifyís accuracy rate through an expansion of available databases
    and better quality control procedures. The end result is that there are now fewer ďfalse negativesĒ in the system (person legally
    authorized to work receives mismatch), which has helped facilitate employer adoption (along with an increasing number of mandatory
    E-Verify laws).



    Despite these improvements, many lawmakers and employers still worry about ďfalse positives,Ē which occur when a person who is not
    authorized to work in the U.S. is confirmed by E-Verify as work-authorized. Typically, false positives occur when an employee
    presents stolen, counterfeit, or ďborrowedĒ identity documents which have been altered so that they appear as if they belong to the
    employee presenting the ID. While the E-Verify photo tool addresses some of
    these concerns (for US passports, green cards, and EADs), there are still many other documents (such as a driverís license) which
    can slip through the E-Verify cracks.



    Enter the Ride Program



    Recognizing that approximately 80% of employees use a driverís license during the I-9 process, the USCIS formed a partnership with
    the American Association of Motor Vehicle Administrators (AAMVA) which provides
    real-time motor vehicle document verification based on the document ID number and date of birth. The goal is to enroll as many
    states as possible and (perhaps) eventually gain access to the driverís license and ID photos themselves. While the AAMVA has
    access to all state databases throughout the country, many states have been slow to sign-on (primarily due to privacy concerns).
    Nevertheless, the USCIS has been steadily advancing the program through frequent outreach efforts and a new 4-year sole-source
    commitment to work exclusively with the AAMVA in supporting the RIDE program.



    Completing an E-Verify Case for a RIDE-Enabled List B Document



    The process itself is fairly straight-forward: if the employee presents a driverís license, driverís permit, or state-issued ID
    card during the I-9 process, E-Verify will automatically prompt the employer to enter the document number and expiration (as
    applicable). Although the RIDE program does not actually display the driverís license photo, the system will check to see if the
    data itself is valid and issue a DHS tentative nonconfirmation (TNC) if it does not match DMV records. In the event of a TNC, the
    employer must follow the usual steps ( see here for a refresher
    ).








    Tips and Tricks for a Successful RIDE Submission



    1. Choose the right document type and issuing authority



    In most states, driverís licenses and ID cards will often look alike (same agency, similar requirements, etc.), but itís important
    that you choose the correct document type during the E-Verify submission in order to avoid a TNC. Fortunately, E-Verify has created
    a detailed fact sheet for each participating state which provides sample images and descriptions of the different document types.
    Here are the currently available fact sheets:



    href="http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Mississippi_RIDE_Fact_Sheet.pdf"
    target="_blank"
    >
    Mississippi RIDE Fact Sheet



    href="http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Florida_RIDE_Fact_Sheet.pdf"
    target="_blank"
    >
    Florida RIDE Fact Sheet



    href="http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Idaho_RIDE_Fact_Sheet.pdf"
    target="_blank"
    >
    Idaho RIDE Fact Sheet



    href="http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Iowa_RIDE_Fact_Sheet.pdf"
    target="_blank"
    >
    Iowa RIDE Fact Sheet



    href="http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Nebraska_RIDE_Fact_Sheet.pdf"
    target="_blank"
    >
    Nebraska RIDE Fact Sheet



    2. Review your TNC policies and procedures



    In the past, weíve noticed a slight uptick in TNCs when a new state goes live with the program. In light of this possibility,
    employers should ensure that their I-9 verifiers follow a carefully orchestrated TNC process which not only informs the new hire of
    the mismatch, but also enables him/her to contest the TNC and continue working in the interim. Employers will also need to follow
    up with pending E-Verify TNCs and take appropriate action when a final result is received back from the system.



    3. Consider an integrated electronic I-9 and E-Verify system



    Employers using an integrated electronic I-9 and E-Verify system can automatically transmit the document ID and expiration date to
    E-Verify once it has been recorded in section 2 of the I-9 and ďapprovedĒ for sending to E-Verify. This step not only saves time
    but also reduces the likelihood that document information might be transcribed incorrectly from the I-9 form (and every mistake can
    lead to a TNC).

    A well-designed electronic I-9 system

    will also apply the correct document ID validation and walk you through the entire TNC process (from employee notification to
    signature to follow-up).



    Need more information on E-Verify RIDE or electronic I-9 system integration? Please contact us with any questions you might have!













    This post originally appeared on LawLogix.com. Reprinted with permission.






    About The Author













    John Fay


    John Fay is an immigration attorney and technologist with a deep applied knowledge of I-9 compliance and E-Verify rules and procedures. During his career, John has advised human resource managers and executives on a wide variety of corporate immigration compliance issues, including the implementation of electronic I-9 systems. In his current role, John serves as Executive Vice President and General Counsel at LawLogix, where he is responsible for overseeing product design and functionality while ensuring compliance with ever-changing government rules.








    The opinions expressed in this article do not necessarily reflect the opinion of
    ILW.COM
    .



  2. #2
    Gary Renick
    Guest
    This is excellent. I retired from INS after 25 years and have been doing I-9 audits, training on documents and identity theft since 2007. This is a great program and the addition of photos on IDs and DLs will be as welcome as the the photos on the I-551s when they initiated that program. Since Congress has not seen fit to increase interior enforcement since 1986, this is a great program which should be mandatory for any employer who has more than 10 employees.

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