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  • News: DHS Proposal to Update E-Verify System of Records

    [Federal Register Volume 79, Number 154 (Monday, August 11, 2014)]
    [Notices]
    [Pages 46852-46857]
    From the Federal Register Online via the Government Printing Office [www.gpo.gov]
    [FR Doc No: 2014-18701]
    
    
    -----------------------------------------------------------------------
    
    DEPARTMENT OF HOMELAND SECURITY
    
    Office of the Secretary
    
    [Docket No. DHS-2014-0040]
    
    
    Privacy Act of 1974; Department of Homeland Security U.S. 
    Citizenship and Immigration Services--011 E-Verify Program System of 
    Records
    
    AGENCY: Privacy Office, Department of Homeland Security.
    
    ACTION: Notice of Privacy Act System of Records.
    
    -----------------------------------------------------------------------
    
    SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
    Homeland Security proposes to update and reissue a current Department 
    of Homeland Security system of records titled, ``Department of Homeland 
    Security/U.S. Citizenship and Immigration Services--011 E-Verify 
    Program System of Records.'' The U.S. Citizenship and Immigration 
    Services E-Verify program allows employers to electronically verify the 
    employment authorization of newly hired employees. To provide 
    individuals the ability to learn about their work authorization status 
    information, the U.S. Citizenship and Immigration Services also 
    operates a free service called Self-Check. The U.S. Citizenship and 
    Immigration Services is launching enhanced features to the Self Check 
    service that permits individuals who successfully complete a Self Check 
    identification process the opportunity to establish a myE-Verify 
    account. The information collected to register and maintain a myE-
    Verify account is covered by the ``Department of Homeland Security/
    ALL--037 E-Authentication System of Records''
    
    [[Page 46853]]
    
    published elsewhere in the Federal Register. U.S. Citizenship and 
    Immigration Services is updating this System of Records Notice to 
    include the operational data previously covered by ``Department of 
    Homeland Security U.S. Citizenship and Immigration Services--013 Self 
    Check System of Records,'' which is being consolidated into DHS/ALL--
    037 E-Authentication System of Records and this System of Records 
    Notice. The Self Check query, query results, and Self Lock transaction 
    history will now be maintained by this updated System of Records 
    Notice. The initial launch of myE-Verify will allow access to a feature 
    called ``Self Lock,'' which enables an account holder to prevent the 
    use of his or her Social Security number in E-Verify and Self Check. 
    Additional myE-Verify account features such as Case History, Case 
    Tracker, and Document Expiration Reminders will be made available in 
    future releases. The Department of Homeland Security is updating this 
    Privacy Act System of Records Notice for the E-Verify Program in order 
    to provide notice that E-Verify is updating the ``Category of 
    Individuals,'' ``Category of Records,'' ``Purpose(s),'' and ``Record 
    Source Categories'' to account for additional information necessary to 
    operate myE-Verify account features. E-Verify is updating the 
    ``Category of Individuals'' to include individuals that successfully 
    use the E-Verify Self Check service to check employment eligibility, 
    which was previously covered by the E-Verify Self Check System of 
    Records, and individuals who have locked their Social Security number 
    in E-Verify. E-Verify is also updating the ``Category of Records'' to 
    include Self Check query information, which was previously covered by 
    the E-Verify Self Check System of Records Notice, and Social Security 
    number lock information. E-Verify is updating the ``Purpose(s)'' to 
    include providing employment authorization information to individuals 
    seeking to check employment eligibility under the Immigration and 
    Naturalization Act. This system will also enable individuals to access 
    features concerning the use of their personally identifiable 
    information in E-Verify and Self Check, such as the ability to lock 
    their Social Security number to prevent its use in E-Verify and Self 
    Check.
        This updated system will be included in the Department of Homeland 
    Security's inventory of record systems.
    
    DATES: Submit comments on or before September 10, 2014. This updated 
    system will be effective September 10, 2014.
    
    ADDRESSES: You may submit comments, identified by docket number DHS-
    2014-0040 by one of the following methods:
         Federal e-Rulemaking Portal: http://www.regulations.gov. 
    Follow the instructions for submitting comments.
         Fax: (202) 343-4010.
         Mail: Karen Neuman, Chief Privacy Officer, Privacy Office, 
    Department of Homeland Security, Washington, DC 20528.
        Instructions: All submissions received must include the agency name 
    and docket number for this rulemaking. All comments received will be 
    posted without change to http://www.regulations.gov, including any 
    personal information provided.
        Docket: For access to the docket to read background documents or 
    comments received, please visit http://www.regulations.gov.
    
    FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
    Donald K. Hawkins, (202) 272-8030, Privacy Officer, U.S. Citizenship 
    and Immigration Services, 20 Massachusetts Avenue NW., 5th Floor, 
    Washington, DC 20529. For privacy questions, please contact: Karen 
    Neuman, (202) 343-1717, Chief Privacy Officer, Privacy Office, 
    Department of Homeland Security, Washington, DC 20528.
    
    SUPPLEMENTARY INFORMATION:
    
    I. Background
    
        In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
    Department of Homeland Security (DHS) U.S. Citizenship and Immigration 
    Services (USCIS) proposes to update and reissue a current DHS system of 
    records titled, ``DHS/USCIS-011 E-Verify Program System of Records.'' 
    The USCIS E-Verify Program allows employers to confirm employment 
    eligibility of newly hired employees.
        To provide individuals the ability to learn about their work 
    authorization status information, USCIS operates a free service called 
    Self-Check. USCIS is launching enhanced features to the Self Check 
    service that permit individuals who successfully complete a Self Check 
    case to establish a myE-Verify account. The information collected to 
    register and maintain a myE-Verify account, including information 
    collected for E-authentication purposes, is covered by the ``DHS/ALL-
    037 E-Authentication System of Records'' published elsewhere in the 
    Federal Register. DHS/ALL-037 E-Authentication System of Records and 
    this System of Records Notice consolidate the previously issued 
    ``Department of Homeland Security U.S. Citizenship and Immigration 
    Services-013 Self Check System of Records.'' As a result of this 
    consolidation, by this notice, DHS intends to remove DHS/USCIS-013 from 
    its inventory of systems of records.
        The initial launch of myE-Verify will allow access to a feature 
    called ``Self Lock,'' which will enable an account holder to prevent 
    the use of his or her Social Security number (SSN) in E-Verify and Self 
    Check. Additional myE-Verify account features such as Case History, 
    Case Tracker, and Document Expiration Reminders will be made available 
    in future releases. DHS is updating this Privacy Act System of Records 
    Notice for the E-Verify Program to provide notice that E-Verify is 
    updating the ``Category of Individuals,'' ``Category of Records,'' 
    ``Purpose(s),'' and ``Record Source Categories'' to account for the 
    additional information collection necessary to operate myE-Verify 
    account features. E-Verify is updating the ``Category of Individuals'' 
    to include (1) individuals that successfully use the E-Verify Self 
    Check service to check employment eligibility, which was previously 
    covered by the E-Verify Self Check System of Records, and (2) 
    individuals who have locked their SSN in E-Verify. E-Verify is also 
    updating the ``Category of Records'' to include (1) Self Check query 
    information, which was previously covered by the E-Verify Self Check 
    System of Records Notice, and (2) SSN lock information. E-Verify is 
    updating ``Purpose(s)'' to include providing employment authorization 
    information to individuals seeking to check employment eligibility 
    under the Immigration and Naturalization Act. This system will also 
    enable individuals to access features concerning the use of their 
    personally identifiable information in E-Verify and Self Check such as 
    the ability to lock their SSN to prevent its use in E-Verify and Self 
    Check.
        This updated system will be included in DHS's inventory of record 
    systems.
    
    II. Privacy Act
    
        The Privacy Act embodies fair information practice principles in a 
    statutory framework governing the means by which Federal Government 
    agencies collect, maintain, use, and disseminate individuals' records. 
    The Privacy Act applies to information that is maintained in a ``system 
    of records.'' A ``system of records'' is a group of any records under 
    the control of an agency from which information is retrieved by the 
    name of an individual or by some identifying number, symbol, or other 
    identifying particular assigned to the individual. In the Privacy Act, 
    an individual is defined to encompass U.S.
    
    [[Page 46854]]
    
    citizens and lawful permanent residents. As a matter of policy, DHS 
    extends administrative Privacy Act protections to all individuals when 
    systems of records maintain information on U.S. citizens, lawful 
    permanent residents, and visitors.
        Below is the description of the DHS/USCIS-011 E-Verify Program 
    System of Records.
        In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
    this system of records to the Office of Management and Budget and to 
    Congress.
    System of Records
        Department of Homeland Security (DHS)/U.S. Citizenship and 
    Immigration Services (USCIS)-011.
    
    System name:
        DHS/USCIS-011 E-Verify Program.
    
    Security classification:
        Unclassified, for official use only.
    
    System location:
        Records are maintained at USCIS Headquarters in Washington, DC, 
    field offices, and at the DHS Stennis Data Center (DC1).
    
    Categories of individuals covered by the system:
        Categories of individuals covered by the E-Verify program include: 
    Employees, both U.S. Citizens and non-U.S. Citizens, whose employers 
    have submitted to E-Verify their identification and contact 
    information; employers that enroll in E-Verify; designated agents who 
    enroll in E-Verify; individuals employed or retained by employers or 
    designated agents who have accounts to use E-Verify; individuals who 
    contact E-Verify with information on the use of E-Verify; individuals 
    who provide their names and contact information to E-Verify for 
    notification or contact purposes; individuals seeking to check 
    employment eligibility under the Immigration and Naturalization Act 
    (INA); and individuals who have created a myE-Verify account and locked 
    their SSNs in E-Verify to prevent them from being used in E-Verify and 
    Self Check.
    
    Categories of records in the system:
        A. Information about the employee to be verified:
         Name (last, first, middle initial, other names used, if 
    any);
         Date of Birth;
         SSN;
         Contact information such as email address and telephone 
    number;
         Date of Hire;
         Claimed Citizenship Status;
         Acceptable Form I-9 document type;
         Expiration Date of Acceptable Form I-9 Document;
         State or jurisdiction of issuance of identity document 
    when that document is a driver's license, driver's permit, or state-
    issued identification (ID) card;
         Passport Number and Country of Issuance;
         Driver's license number, driver's permit number, or state-
    issued ID number if issued by a state or jurisdiction participating in 
    the Records and Information from Departments of Motor Vehicles for E-
    Verify (RIDE) program and when a Memorandum of Agreement (MOA) exists 
    between the state or jurisdiction and DHS USCIS to verify the 
    information about the document;
         Receipt Number;
         Visa Number;
         A-Number;
         I-94 Number;
         Employment Authorization Document (Form I-766) Number; and
         Permanent Residence Card (Form I-551) Number Photographs, 
    if required by secondary verification.
        B. Disposition data from the employer. The following codes are 
    entered by the employer based on what the employer does as a result of 
    the employment verification information (the most up-to-date 
    disposition codes can be found in the E-Verify Employer Manual 
    available at http://www.dhs.gov/E-Verify):
         The employee continues to work for the employer after 
    receiving an Employment Authorized result: Employer selects this option 
    based on receiving an Employment Authorized response from E-Verify;
         The employee continues to work for the employer after 
    receiving a Final Non-confirmation (FNC) result: Employer selects this 
    option based on the employee getting an FNC despite the employee 
    contesting the Tentative Non-confirmation (TNC) and the employer 
    retains the employee;
         The employee continues to work for the employer after 
    receiving a No Show result: Employer selects this option based on the 
    employee getting a TNC but the employee did not try to resolve the 
    issue with the Social Security Administration (SSA) or DHS and the 
    employer retains the employee;
         The employee continues to work for the employer after 
    choosing not to contest a TNC: Employer selects this option when the 
    employee does not contest the TNC but the employer retains the 
    employee;
         The employee was terminated by the employer for receiving 
    a FNC result: Employer selects this option when employee receives FNC 
    and is terminated;
         The employee was terminated by the employer for receiving 
    a No Show result: Employer selects this option when employee did not 
    take an action to resolve and is terminated;
         The employee was terminated by the employer for choosing 
    not to contest a TNC: Employer selects this option when employee does 
    not contest the TNC and is terminated;
         The employee voluntarily quit working for the employer: 
    Employer selects this option when employee voluntarily quits job 
    without regard to E-Verify;
         The employee was terminated by the employer for reasons 
    other than E-Verify: Employer selects this option when employee is 
    terminated for reasons other than E-Verify;
         The case is invalid because another case with the same 
    data already exists: Employer selects this option when the employer ran 
    an invalid query because the information had already been submitted; 
    and
         The case is invalid because the data entered is incorrect: 
    Employer selects this option when the employer ran an invalid query 
    because the information was incorrect.
         Information related to the expiration of the three day 
    hire rule;
         Whether an individual is awaiting a SSN;
         Technical Problems;
         Audit Revealed New Hire Was Not Run;
         Federal Contractor With E-Verify Clause Verifying Existing 
    Employees;
         Other.
        C. Information about the Enrollee, Employer, or Designated Agent:
         Company Name;
         Street Address;
         Employer Identification Number;
         North American Industry Classification System (NAICS) 
    Code;
         Number of Employees;
         Number of Sites;
         Parent Company or Corporate Company;
         Name of Company Point of Contact;
         Phone Number;
         Fax Number; and
         EMail Address.
        D. Information about the Individual Employer User of E-Verify: 
    (e.g., Human Resource employee conducting E-Verify queries):
         Last Name;
         First Name;
         Middle Initial;
         Phone Number;
         Fax Number;
         Email Address; and
    
    [[Page 46855]]
    
         User ID.
        E. Employment Eligibility Information created by E-Verify:
         Case Verification Number; and
         Verification Information System Response (the most up-to-
    date codes can be found in the E-Verify Employer Manual available at 
    http://www.dhs.gov/E-Verify):
         Employment Authorized,
         DHS Verification in Process,
         SSA TNC,
         DHS TNC,
         Employee Referred to SSA,
         Employee Referred to DHS,
         SSA Case in Continuance (In rare cases SSA needs more than 
    10 federal government workdays to confirm employment eligibility),
         DHS Case in Continuance (In rare cases DHS needs more than 
    10 federal government workdays to confirm employment eligibility),
         SSA FNC,
         DHS FNC,
         DHS No Show,
         Case Incomplete,
         Photo Matching Required,
         Review and Update Employee Data, and
         Error: Close Case and Resubmit.
        F. Information from state Motor Vehicle Agencies (MVA) used to 
    verify the information from a driver's license, permit, or state issued 
    ID card if the state has established a MOA with DHS USCIS to allow 
    verification of this information. The categories of records from MVAs 
    may include:
         Last Name;
         First Name;
         State or Jurisdiction of Issuance;
         Document Type;
         Document Number;
         Date of Birth;
         Status Text;
         Status Description Text; and
         Expiration Date.
        G. Information from federal databases used to verify employment 
    eligibility may contain some or all of the following information about 
    the individual being verified:
         Last Name;
         First Name;
         Middle Name;
         Other Names Used (e.g., Maiden Name);
         Date of Birth;
         Age;
         Country of Birth;
         Country of Citizenship;
         Alien Number;
         SSN;
         Citizenship Number;
         Receipt Number;
         Address;
         Previous Address;
         Phone Number;
         Nationality;
         Gender;
         Photograph;
         Date Entered United States;
         Class of Admission;
         File Control Office Code;
         Form I-94 Number;
         Provision of Law Cited for Employment Authorization;
         Office Code Where the Authorization Was Granted;
         Date Employment Authorization Decision Issued;
         Date Employment Authorization Begins;
         Date Employment Authorization Expires;
         Date Employment Authorization Denied;
         Confirmation of Employment Eligibility;
         TNC of Employment Eligibility and Justification;
         FNC of Employment Eligibility;
         Status of Department of Justice Executive Office 
    Immigration Review System (EOIR) Information, if in Proceedings;
         Date Alien's Status Changed;
         Class of Admission Code;
         Date Admitted Until;
         Port of Entry;
         Departure Date;
         Visa Number;
         Passport Number;
         Passport Information including Country of Issuance (COI);
         Passport Card Number;
         Form Number, for example Form I-551 (Lawful Permanent 
    Resident card) or Form I-766 (Employment Authorization Document);
         Expiration Date;
         Employment Authorization Card Information;
         Lawful Permanent Resident Card Information;
         Petitioner Internal Revenue Service Number;
         Class of Admission;
         Valid To Date;
         Student Status;
         Visa Code;
         Status Code;
         Status Change Date;
         Port of Entry Code;
         Non-Citizen Entry Date;
         Program End Date;
         Naturalization Certificate Number;
         Naturalization Date and Place;
         Naturalization Information and Certificate;
         Naturalization Verification (Citizenship Certificate 
    Identification ID);
         Naturalization Verification (Citizenship Naturalization 
    Date/Time);
         Immigration Status (Immigration Status Code);
         Federal Bureau of Investigation Number;
         Admission Number;
         Petitioner Firm Name;
         Petitioner Tax Number;
         Date of Admission;
         Marital Status;
         Marriage Date and Place;
         Marriage Information and Certificate;
         Visa Control Number;
         Visa Foil Number;
         Class of Admission;
         Case History;
         Alerts;
         Case Summary Comments;
         Case Category;
         Date of Encounter;
         Encounter Information;
         Case Actions & Decisions;
         Bonds;
         Current Status;
         Asylum Applicant Receipt Date;
         Airline and Flight Number;
         Country of Residence;
         City Where Boarded;
         City Where Visa was Issued;
         Date Visa Issued;
         Address While in United States;
         File Number; and
         File Location.
        H. Information from individuals that successfully complete an E-
    Verify query using Self Check:
         Name (last, first, middle initial, and other names used, 
    if any);
         Date of Birth;
         SSN; and
         Document(s) type, associated number, and associated 
    expiration date that demonstrates work authorization. These may include 
    U.S. Passport, employment authorization document, I-495 Lawful 
    Permanent Resident card, or other documents and associated numbers a 
    listed as acceptable Form I-9 verification documents.
        I. Information from individuals that establish a lock on their SSN 
    through myE-Verify accounts:
         Name (last, first);
         SSN;
         Date of Birth;
         Lock Receipt Number;
         Lock Date and Expiration Date;
         Email Address; and
         Self-Generated Security Questions and Answers.
    
    Authority for maintenance of the system:
        Authority for having a system for verification of employment 
    eligibility is found in the Illegal Immigration Reform and Immigrant 
    Responsibility Act of 1996 (IIRIRA), Public Law 104-208, Sec. Sec.  
    401-405 (Sept. 30, 1996), codified at 8 U.S.C. 1324a note.
    
    Purpose(s):
        This system provides employment authorization information to 
    employers
    
    [[Page 46856]]
    
    participating in E-Verify and to individuals seeking to check 
    employment eligibility under the INA. This system will also enable 
    individuals to access features concerning the use of their personally 
    identifiable information in E-Verify and Self Check such as the ability 
    to lock their SSN to prevent its use in E-Verify and Self Check. It may 
    also be used to support monitoring and compliance activities for 
    obtaining information in order to prevent the commission of fraud, 
    discrimination, or other misuse or abuse of the E-Verify system, 
    including violation of privacy laws or other illegal activity related 
    to misuse of E-Verify, including:
         Investigating duplicate or incomplete enrollments by 
    employers;
         Inappropriate enrollments by individuals posing as 
    employers;
         Verifications that are not performed within the required 
    time limits; and
         Cases referred by and between E-Verify and the Department 
    of Justice Office of Special Counsel for Immigration-Related Unfair 
    Employment Practices, or other law enforcement entities.
        Additionally, the information in E-Verify may be used for program 
    management and analysis, program outreach, customer service, and 
    preventing or deterring further use of stolen identities in E-Verify.
    
    Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:
        In addition to those disclosures generally permitted under 5 U.S.C. 
    552a(b) of the Privacy Act, all or a portion of the records or 
    information contained in this system may be disclosed outside DHS, 
    except as limited by statute, as a routine use pursuant to 5 U.S.C. 
    552a(b)(3). Any disclosure of information must be made consistent with 
    the official duties of the person making the disclosure. The routine 
    uses are as follows:
        A. To the Department of Justice (DOJ), including Offices of the 
    U.S. Attorneys, or other federal agencies conducting litigation or in 
    proceedings before any court, adjudicative, or administrative body, 
    when it is relevant or necessary to the litigation and one of the 
    following is a party to the litigation or has an interest in such 
    litigation:
        1. DHS or any component thereof;
        2. any employee of DHS in his/her official capacity;
        3. any employee of DHS in his/her individual capacity when DOJ or 
    DHS has agreed to represent the employee; or
        4. the U.S. or any agency thereof.
        B. To a congressional office from the record of an individual in 
    response to an inquiry from that congressional office made at the 
    request of the individual to whom the record pertains.
        C. To the National Archives and Records Administration (NARA) or 
    General Services Administration pursuant to records management 
    inspections being conducted under the authority of 44 U.S.C. 2904 and 
    2906.
        D. To an agency or organization for the purpose of performing audit 
    or oversight operations as authorized by law, but only such information 
    as is necessary and relevant to such audit or oversight function.
        E. To appropriate agencies, entities, and persons when:
        1. DHS suspects or has confirmed that the security or 
    confidentiality of information in the system of records has been 
    compromised;
        2. DHS has determined that as a result of the suspected or 
    confirmed compromise there is a risk of harm to economic or property 
    interests, identity theft or fraud, or harm to the security or 
    integrity of this system or other systems or programs (whether 
    maintained by DHS or another agency or entity) or harm to the 
    individual that rely upon the compromised information; and
        3. The disclosure made to such agencies, entities, and persons is 
    reasonably necessary to assist in connection with DHS's efforts to 
    respond to the suspected or confirmed compromise and prevent, minimize, 
    or remedy such harm.
        F. To contractors and their agents, grantees, experts, consultants, 
    and others performing or working on a contract, service, grant, 
    cooperative agreement, or other assignment for DHS, when necessary to 
    accomplish an agency function related to this system of records. 
    Individuals provided information under this routine use are subject to 
    the same Privacy Act requirements and limitations on disclosure as are 
    applicable to DHS officers and employees.
        G. To an appropriate federal, state, tribal, local, international, 
    or foreign law enforcement agency or other appropriate authority 
    charged with investigating or prosecuting a violation or enforcing or 
    implementing a law, rule, regulation, or order, when a record, either 
    on its face or in conjunction with other information, indicates a 
    violation or potential violation of the E-Verify program, which 
    includes potential fraud, discrimination, or employment based identity 
    theft and such disclosure is proper and consistent with the official 
    duties of the person making the disclosure.
        H. To employers participating in the E-Verify program in order to 
    verify the employment eligibility of their employees working in the 
    United States.
        I. To the American Association of Motor Vehicle Administrators 
    Network and participating MVAs for the purpose of validating 
    information for a driver's license, permit, or identification card 
    issued by the Motor Vehicle Agency of states or jurisdictions who have 
    signed a Memorandum of Agreement with DHS under the RIDE program.
        J. To the DOJ, Civil Rights Division, for the purpose of responding 
    to matters within the DOJ's jurisdiction of the E-Verify program, 
    especially with respect to discrimination.
        K. To the news media and the public, with the approval of the Chief 
    Privacy Officer in consultation with counsel, when there exists a 
    legitimate public interest in the disclosure of the information or when 
    disclosure is necessary to preserve confidence in the integrity of DHS, 
    or is necessary to demonstrate the accountability of DHS's officers, 
    employees, or individuals covered by the system, except to the extent 
    the Chief Privacy Officer determines that release of the specific 
    information in the context of a particular case would constitute an 
    unwarranted invasion of personal privacy.
    
    Disclosure to consumer reporting agencies:
        None.
    
    Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:
    Storage:
        Records in this system are stored electronically or on paper in 
    secure facilities in a locked drawer behind a locked door. The records 
    are stored on magnetic disc, tape, digital media, and CD-ROM.
    
    Retrievability:
        Records may be retrieved by name, verification case number, Alien 
    Number, I-94 Number, Receipt Number, Passport (U.S. or Foreign) Number 
    and COI, Driver's License, Permit, or State-Issued Identification Card 
    Number, or SSN of the employee, employee user, or by the submitting 
    company name.
    
    Safeguards:
        Records in this system are safeguarded in accordance with 
    applicable rules and policies, including all applicable DHS automated 
    systems security and access policies. Strict controls have been imposed 
    to minimize the risk of compromising the information that is being 
    stored. Access to the computer system containing the
    
    [[Page 46857]]
    
    records in this system is limited to those individuals who have a need 
    to know the information for the performance of their official duties 
    and who have appropriate clearances or permissions.
    
    Retention and disposal:
        NARA approved the retention and disposal schedule, N1-566-08-007, 
    which covers E-Verify records. E-Verify stores and retains records 
    collected in the process of enrolling in E-Verify and in verifying 
    employment eligibility for ten (10) years from the date of the 
    completion of the last transaction, unless the records are part of an 
    ongoing investigation in which case they may be retained until 
    completion of the investigation. This period is based on the statute of 
    limitations for most types of misuse or fraud possible using E-Verify 
    (under 18 U.S.C. Sec.  3291, the statute of limitations for false 
    statements or misuse regarding passports, citizenship, or 
    naturalization documents).
    
    System Manager and address:
        Chief, Verification Division, USCIS, Washington, DC 20528.
    
    Notification procedure:
        Individuals seeking notification of and access to any record 
    contained in this system of records, or seeking to contest its content, 
    may submit a request in writing to the USCIS, Freedom of Information 
    Act (FOIA) Officer, whose contact information can be found at http://www.dhs.gov/foia under ``FOIA Contact Information.'' If an individual 
    believes more than one component maintains Privacy Act records 
    concerning himself or herself, the individual may submit the request to 
    the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
    Department of Homeland Security, 245 Murray Drive SW., Building 410, 
    STOP-0655, Washington, DC 20528.
        When seeking records about yourself from this system of records or 
    any other Departmental system of records, your request must conform 
    with the Privacy Act regulations set forth in 6 CFR Part 5, Subpart B. 
    You must first verify your identity, meaning that you must provide your 
    full name, current address, and date and place of birth. You must sign 
    your request, and your signature must either be notarized or submitted 
    under 28 U.S.C. Sec.  1746, a law that permits statements to be made 
    under penalty of perjury as a substitute for notarization. While no 
    specific form is required, you may obtain forms for this purpose from 
    the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
    http://www.dhs.gov or 1-866-431-0486. In addition you should:
         Explain why you believe the Department would have 
    information on you;
         Identify which component(s) of the Department you believe 
    may have the information about you;
         Specify when you believe the records would have been 
    created; and
         Provide any other information that will help the FOIA 
    staff determine which DHS component agency may have responsive records.
        If your request is seeking records pertaining to another living 
    individual, you must include a statement from that individual 
    certifying his/her agreement for you to access his/her records. Without 
    the above information the component(s) may not be able to conduct an 
    effective search, and your request may be denied due to lack of 
    specificity or lack of compliance with applicable regulations.
    
    Record access procedures:
        See ``Notification procedure'' above.
    
    Contesting record procedures:
        See ``Notification procedure'' above.
    
    Record source categories:
        Records are obtained from several sources including:
        (A) Information collected from employers about their employees 
    relating to employment eligibility verification;
        (B) Information collected from E-Verify users used to provide 
    account access and monitoring;
        (C) Information collected from Federal and state databases listed 
    below:
         SSA Numident System,
         Customs and Border Protection (CBP) Arrival and Departure 
    Information System (ADIS),
         CBP Nonimmigrant Information System (NIIS) and Border 
    Crossing Information (BCI),
         Immigration Customs and Enforcement (ICE) Student and 
    Exchange Visitor Identification System (SEVIS),
         ICE ENFORCE Integrated Database (EID) Enforcement Alien 
    Removal, Module (EARM) Alien Number,
         USCIS Aliens Change of Address System (AR-11),
         USCIS Central Index System (CIS),
         USCIS Customer Profile Management System (CPMS),
         USCIS Computer-Linked Application Information Management 
    System Version 3 (CLAIMS 3),
         USCIS Computer-Linked Application Information Management 
    System Version 4 (CLAIMS 4),
         USCIS Citizenship and Immigration Services Centralized 
    Operational Repository (CISCOR),
         USCIS National File Tracking System (NFTS),
         USCIS Microfilm Digitization Application System (MiDAS),
         USCIS Marriage Fraud Amendment System (MFAS),
         USCIS Enterprise Document Management System (EDMS),
         USCIS Refugees, Asylum, and Parole System (RAPS),
         Department of State Consular Consolidated Database (CCD),
         DOJ EOIR Case Access System,
         State Motor Vehicle Administrations, if participating in 
    the E-Verify RIDE initiative,
        (D) Information created by E-Verify, and
        (E) Information from individuals seeking to check employment 
    eligibility and access to features concerning the use of their 
    information in E-Verify and Self Check.
    
    Exemptions claimed for the system:
        None.
    
        Dated: July 31, 2014.
    Karen L. Neuman,
    Chief Privacy Officer, Department of Homeland Security.
    [FR Doc. 2014-18701 Filed 8-8-14; 8:45 am]
    BILLING CODE 9111-97-P
    
    
    
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