By: Bruce Buchanan, Sebelist Buchanan Law PLLC

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The USCIS is warning employees about a glitch on the I-9 form if it was downloaded between November 14, 2016 and November 17, 2016. Specifically, numbers entered in the Social Security number field were transposed when employees completed and printed Section 1 using a computer. For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 once the form printed. Therefore, employers should review I-9 forms downloaded during this short period of time to ensure your employees’ Social Security numbers appear correctly in Section 1.

Employers who notice their employees’ Social Security numbers are not written correctly should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change. Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit.

This glitch was fixed on November 17, 2016 so if you downloaded the I-9 form after the fix, the I-9 forms should not have this glitch.