Effective January 1, 2016, E-Verify transaction records more than 10 years old will be deleted from the system. You will no longer have access in E-Verify to cases you created prior to December 31, 2005. E-Verify is taking this action to comply with the National Archives and Records Administration’s retention and disposal schedule.

E-Verify has created a new Historic Records Report. If you want a record of your cases that are over 10 years old, you must download the new Historic Records Report before December 31, 2015. The report will include all transaction records for cases more than 10 years old. You will find instructions to download the report when you log into E-Verify. The report is only available until December 31, 2015.

It is a best practice to record the E-Verify case verification number on the relating Form I-9. Employers are encouraged to also retain the Historic Records Report with the Forms I-9.

If you were not using E-Verify on or before December 31, 2005, you need not download the report. There will be no records to report.

Will E-Verify delete records annually?

Yes, E-Verify will delete transaction records more than 10 years old annually.

Employers will be advised each year when the Historic Records Report is available for downloading.

For more information and guidance on downloading see the Fact Sheet and Instructions.

See upcoming webinar dates, and plan to attend the E-Verify for Existing Users webinar on Monday, November 16, 2016 at 4:00 PM ET or Wednesday, November 18, 2015 at 2:00 PM ET to learn about the latest enhancements, how to handle a TNC, common user mistakes and more.